Aims and Objectives of the Tartan Army Sunshine Appeal are contained within this Constitution that has been registered with the Office of the Scottish Charity Regulator.
Constitution of The Tartan Army Sunshine Appeal
Adopted on 25 April 2010
Amended 03 April 2011
Amended 30 March 2014
The association will be known as the “Tartan Army Sunshine Appeal”.
The objects of the association shall be to promote the welfare of children in need in the countries we visit to watch Scotland’s national football team play, in such ways as are charitable in law.
Qualification for membership
Membership will be limited to members of the “Steering Group”. Invitations to join the Steering Committee may be issued when the majority of the Steering Group agrees in advance to both the issue of an invitation and to the proposed recipient of the invitation.
There will be no maximum numbers of Steering Group members, but there will be a minimum of 3.
Where the majority of Steering Group members so decide, an individual will be removed from the list of Steering Group members and will no longer be a member of the Steering Group.
There will be a Chairman and Vice-Chairman. The holders of these posts will be decided upon by a vote by the members of the Steering Group, at least annually. The Vice-Chairman will deputise for the Chairman
There will be a Secretary. The Chairman will appoint the holder of this post. The Secretary will be responsible for ensuring that all appropriate communications are made and delivered timeously. This may include emails, letters, website updates, Facebook updates and any other appropriate communication channels. The Secretary will be responsible for keeping an accurate and up to date register of members.
There will be a Financial Officer who will receive and distribute monies and prepare accounts for independent examination and reporting. The Financial Officer will be responsible for the organisation and management of any bank accounts. Where counter-signatories are required, two further Steering Group members will be appointed. The Chairman will appoint these three.
The Financial Officer will produce a Statement of Affairs where required to do so by any three Steering Group members.
Meetings and Communications
Communications will largely be by electronic means with an AGM and any ad hoc meetings called by the Chairman. Each AGM must be held within a maximum of 13 months since the previous meeting. A quorum will have been attained at a meeting by the attendance of 3 Steering Group members, one of whom must be the Chairman.
The Chairman will NOT have a casting vote.
The Vice-Chair will be responsible for ensuring that the organisation remains within the rules of OSCR, including being aware of and implementing any changes in OSCR rules and regulations.
Alteration of this Constitution
A resolution to alter this constitution will require two-thirds of the members to agree. Such resolutions must be communicated to members at least 14 days prior to any vote on the proposal.
No change to the constitution will be made that would cause the association to cease to be recognised as a charity by HMRC, OSCR or any future regulatory body.
Dissolution of the association will require two-thirds of the members to agree by vote at a convened AGM or specially convened meeting. In common with other resolutions, the proposal to dissolve the association must be communicated to all members at least 14 days prior to such a meeting.
If after proper dissolution there will remain a positive balance of funds (or other assets), these will be transferred to some other charitable organisation to be decided, in the form of a specially accepted resolution, at the same meeting as dissolution is decided. None of the Association’s assets may be distributed or otherwise applied (on being wound up or at any other time) except to further its charitable purposes.
The expression “charitable purpose” shall mean a charitable purpose under section 7 of the Charities and Trustee Investment (Scotland) Act 2005 which is also regarded as a charitable purpose in relation to the application of the Taxes Act.
“Charitable body”, “charity institution”, “charitable organisation” and “charity” shall mean a body on the Scottish Charity Register which is also regarded as a charity in relation to the application of the Taxes Act.